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Job Labor Distribution Instructions

IMPORTANT: When you open this form, Excel asks if you want to enable or disable the macros associated with the form.  Click YES to fully use the form.

Select Spreadsheet Tab
You may distribute payroll charges based on a fixed percent, a dollar amount or number of hours by selecting the appropriate tab below. Regardless of the basis (Tab) used to calculate the distribution, payroll staff will enter the percentage from the spreadsheet.

This task does NOT change the labor distribution on a position record. (In Banner, the position record is found on NBAPOSN.)

The RESET button on this form allows you to "rollback" and enter a new record.

Enter Heading Information
  • ID or SSN of employee (do not include dashes)
  • Employee name (last name first)
  • Position number and suffix
  • Name and phone number of the preparer

Completing the Distribution Box
Enter the month and year the distribution change is to start. This will change the labor distribution from this date forward. If you want to redistribute only specific months you can enter the month(s) and the word ONLY (i.e. Jan - March 2002 only)

Enter earn code(s) for which you want to change the distribution (Note: If you want to change all earn codes, you can enter ALL instead of the earn code.)

Complete additional distribution boxes for earn codes with different distributions, or to make additional distribution changes for new time periods.

If you select the Enter Percent Tab
Enter percent, index, account code, and activity code (if needed) for the new distribution. Complete one line for each FOPAL. Distribution must total 100%.

If you want amounts to display, enter the total amount. The spreadsheet will calculate the amounts for each index.

If you want hours to display, enter total hours. The spreadsheet will calculate the hours for each index.

If you select the Enter Amount Tab
Enter amount, index, account code, and activity code (if needed) for the new distribution. Complete one line for each FOPAL. Percent will calculate automatically. Distribution must total 100%.

If you want hours to display, enter total hours. The spreadsheet will calculate the hours for each index.

If you select the Enter Hours Tab
Enter hours, index, account code, and activity code (if needed) for the new distribution. Complete one line for each FOPAL before entering the next line. Percentages will calculate automatically. Distribution must total 100%.

If you want amounts to display, enter the total amount. The spreadsheet will calculate the amounts for each index.

Required authorizations

Department/Unit approver

A Research Accounting signature is only required in specific instances. OSU Central Payroll Office staff will forward form to Research Accounting if needed.

Enter any information in the Remarks section you feel will be helpful.

Where to send completed form

OSU Central Payroll Office / Business Affairs
In-person delivery & campus mail: 106 Kerr Administration Building

Postal mail:
OSU Central Payroll Office
Oregon State University
PO Box 1086
Corvallis, OR 97339-1086

Need help? Contact the Payroll Specialists:

Appointment type Telephone extension
Academic Wage 7-0574
Classified 7-0577
Graduate Assistant 7-0573
Student Employee 7-0576
Temporary Staff 7-0576
Unclassified

7-0574

Revised 5/27/2010


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