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SALARIED EMPLOYEE TIMESHEET INSTRUCTIONS

Instructions for employees:

Enter your:

  1. Pay period (month/year)
  2. University ID
  3. Name (first, middle initial, last)
  4. Position number
  5. Timesheet orgn number / department name
  6. Classified employees – enter leave taken and hours worked.
  7. Unclassified employees - enter leave time taken only or a note saying “No leave taken”.
  8. If you are using leave that is not listed on the timesheet, add it to one of the blank lines with a note in the remarks box.
  9. Add total hours across for each line entered in the far right column.
  10. Sign your name and send this to your supervisor by the 2nd of the month.

If you are currently on Protected Leave (FMLA/OFLA, Military or Worker’s Compensation), you must also record the number of hours used each day for these leaves in the Protected Leave Tracking Section of the timesheet. This is in addition to entering your time under “Leave Taken” or “Other Leave Without Pay”, which identifies what type of paid or unpaid leave you wish to use for your time off. For examples on how to record the use of your protected leave, please visit Reporting Protected Leave on your Monthly Timesheet.

For additional information or leave related questions please refer to the Leave Administration Policies, Procedures, and Guidelines .

Instructions for supervisors:

Verify hours; sign timesheet; give to your Business Center Human Resources staff by the date indicated on the Business Center HR/PR Calendar.

Instructions for Business Center Human Resources staff:

Audit the timesheets according to all applicable rules, regulations and the collective bargaining agreement. Make necessary corrections and communications.Send over to your Business Center Payroll staff.

Instructions for Business Center Payroll staff:

Enter timesheets into the time entry screen in Banner during the time entry window. Communicate closely with your Business Center Human Resources staff for questions regarding timesheets. The timesheets are then returned to the Business Center Human Resources staff for retention purposes.

Task expert

Your Business Center Human Resources staff.

 

Revised 03/31/15

 


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