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EMPLOYEE LEAVE / LEAVE WITHOUT PAY ADVANCE NOTIFICATION - INSTRUCTIONS

Use this task to notify the Business Center Payroll Staff to deduct leave without pay (LWOP) from a SALARIED classified or unclassified employee's future pay in these situations:

Complete this task for each position/suffix that pay is to be issued on, and for each month that had leave without pay.

For the month and year you specify, enter the hours that the employee was or will be absent in that month. The hourly pay rate field will populate based on the employee's current job record.

Employees in the CD, CE, UT or UW employee classes are hourly. Do not complete this task for an hourly employee. Contact the OSU Central Payroll Office if you have questions about how to reflect time off the job for these employees.

For employees going on leave status for ten consecutive days or more in a future month, do not complete this task. Instead, complete the Place Job on Leave task and send the resulting Leave Form to the human resources staff in your Business Center. (The Place Job on Leave task is also used if you receive notice that an employee started leave status in the current or a prior month, the leave has been continuous since it started, the leave will be 10 consecutive days or more, and it is still in progress.)

If the leave without pay is two or more months back, do not complete this task. Instead, complete an Overpayment Notice and send it to the OSU Central Payroll Office.

Information from the Banner database will populate many task questions.  Before starting this task, obtain the employee's University ID number, position number, and job suffix. You will also need to know the hours that the employee was or will be absent for the month and year you specify in the task.

 

Required authorizations

Employee signature (unsigned forms will be returned, unprocessed)
Department/Unit approver

Where to send completed form

Please send to the human resources staff in your Business Center.

Additional information

How the Payroll Office calculates leave without pay.


Revised 12/11/2012


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