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APPOINT TEMPORARY EMPLOYEE - FORM INSTRUCTIONS

REMINDER TO BUSINESS CENTER HUMAN RESOURCES STAFF: a new employee cannot be hired until the recruitment from which he/she was selected is complete. Please ensure that the department's hiring proposal is approved in the online recruiting system before processing the hiring job form from this OSCAR online task. Only use the OSCAR task for employees hired through PeopleAdmin 5.8.

Hire New A new employee is a person who has NEVER worked for OSU. (Exception: a classified employee returning to OSU after a 2-year break in service with OSU is a new hire.)
Add Secondary Using this task ADDS a job to a person already employed at OSU with at least one current job in active or leave status.
Rehire The person you plan to hire has held a job at OSU (or is currently holding a job at OSU that is ending) and is starting a different job (different position number.) There may or may not be a break in service with OSU.

For temporary staff, rehire also means returning to the same department and same job duties with a different position number, with or without a break in service with OSU.

If the person will continue to work in another position along with this new job, use the Add Secondary task.

Required authorizations

Dean/Vice President or Designee

This request must be approved at the Dean or Vice President level. The Office of the Provost maintains the list of authorized delegated signature authorities. The individual signing as Dean or Vice President must be named on this list: OSU Delegated Signature Authority List.

If your Dean requires authorization from another person in his/her unit, have this person sign and date the form in the space just above the Approvals/Signatures section.

Items to Attach to this Form  
Hire New
Add Secondary
Reappoint TS901 Employee
Rehire
Personal Demographic Form
Y
 
Y1
Y1
I-9 (original document) plus supporting materials
Y
Y2
Y1
Y1
W-4 form
Y
 
Y
Y4
Direct Deposit Authorization
Y
 
Y
Y
The original Conditions of Temporary Appointment form
Y
Y
Y
Y
Temporary Non-Regular (TS901) Employment Application
Y3
Y3
Y3
Y3
Labor distribution form (only if additional space was necessary)
M
M
M
M
Non-resident aliens:
 
 
 
 
Nonresident Alien Tax Status form
Y
 
Y2 
Y2 
I-94 departure record (front and back)
Y
 
Y2 
Y2 
F-1 visa holders: I-20 form
Y
 
Y2 
Y2 
J-1 visa holders: DS-2019 Certification of Eligibility for Exchange Visitor
Y
 
 
Y2 
Y2 
Y = Yes       M = Maybe

1Complete new I-9 if rehire/recall date is one year from the employee's termination date OR three years from the employee's original hire date and I-9 does not exist in Nolij OR the I-9 has expired, OR the employee is a returning retiree. (a person who has received, or is currently receiving, retirement pension payments from PERS or the ORP) OR the employee has accepted a new position requiring a higher degree than what is currently documented in Banner.

2Resident aliens and non-resident aliens: complete a new I-9 form, if it has expired (this can be verified on the Banner form, PYIVERI).

3Complete this form for temporary staff filling temporary non-regular (TS901) positions.

4Required only when the rehire has had a break in service of >1 year.

Where to send completed form

Please send to the Human Resources staff in your Business Center.

Additional instructions

Please encourage employees to see the University's new employee web site at New Employee Resources for more information about OSU.

Non-resident aliens from countries with tax treaties with the United States: if desired, these employees may request the "8233 tax treaty form" from the Payroll Office. You may wish to suggest this to your new employee.

Revised 09/22/2019


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