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The Departmental Procurement Card or one of OSU's Auto Pay Vendors is preferred over a personal reimbursement. Occasionally employees need to use personal funds for OSU business purposes. A personal reimbursement must be submitted within 9 months of incurring the cost and in the appropriate fiscal year for the expense. List receipts/documents in date order showing proof of payment, vendor receipt name and a brief description of the purchase in the Banner commodity description line (limited to 50 characters). A clear business purpose is required. Please refer to the Fiscal Operations Manual for the complete policy at: http://oregonstate.edu/dept/budgets/FISManual/FIS407.htm#personal

Required authorization

Claimant's signature and the Budget authority's departmental approval signature

Items to attach to this form

Where to send the completed form

Accounts Payable/Business Affairs
In-person delivery & campus mail: B106 Kerr Administration Building

Postal mail:
Accounts Payable
Oregon State University
PO Box 1086
Corvallis, OR 97339-1086

Additional information

When a travel advance has been given, the claimant will receive the balance due after the reimbursement has been reconciled against the travel advance.

Need help? Contact Accounts Payable:

Payables and Travel main line, 7-4262

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